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Event Call Sheet​

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Hello Trusted Event Vendor
Thank you for your partnership to ensure the success of this exciting event and in providing a seamless experience for our shared client and their guests. Our vendor team for this event features 15+  different companies installing in a confined space, thank you in advanced for confirming your load in time, electrical needs, and other key information below.

 

Logistics

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Event: Ferran Fest - A (mostly outdoor) private event for Ferran's (300 or so) employees and their families.

When: December 14, 2024 - 4pm to 8pm (for attendees, please see load in below)

Onsite Contact: Text 321 946 6565

Client: Ferran Services - 530 Grand Street - Orlando, FL 32805 (for contract and payments)

Where:  Ferran Services - 530 Grand Street - Orlando, FL 32805

When: December 14, 2024 (4pm to 8pm)

Attire:  Your normal event attire, not a formal event,

WIFI:  SSID:  Ferran_Christmas_Party_Vendors wifi key is FerranHQ*2023

Meals:  Non alcoholic beverages and light meal provided

Load In & Strike:  View Schedule

Vendor Parking:  Complimentary in gravel lot adjacent to event site (see diagram)

Onsite Contact: Posh Able Events - Text 321 946-6565 

Inclement Weather:  The event was designed to be 60% under cover of roof or tent. In the event of rain there is a warehouse space that we can move any uncovered activations to.  

Music: DJ  - Playing a G Rated Mix of Top 40, Country, and Holiday.

DJ Script: Coming Soon

Garbage: Cans and bags are provided. Dumpster onsite

Electric: View Power Plan to confirm you have what you need

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Event Vendor Checklist

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  1. Submit Contract:  Submit and receive a copy of your signed contract (listing client not Event Planner)

  2. Request Payment: If you have not already been paid in full send an email To: Paula@AnythingisPoshAble.com, Subject: Ferran Invoice - attach an invoice, credit card link - or information on how you want to be paid. NO CHECKS ARE DISTRIBUTED AT EVENT.

  3. Provide W9: Email a W9  Blank W9

  4. Provide COI: Provide a Certificate of Insurance for your company, listing Ferran Services  - 530 Grand Street - Orlando, FL 32805 as an additional insured

  5. Review Site Plan - Ensure the footprint allocated for your activation is ample. IF NOT EMAIL US PRIOR TO  11/25 so we can re design.

  6. Review Electrical Requirements - Ensure your electrical needs have been accounted for and that you provide a 50 foot extension cord. To note ALL ELETRIC MUST BE ORDERED IN ADVANCE.

  7. Schedule Your Load In : View Production Schedule 

Check List

Event Site Map

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Map

Production Schedule (Please CONFIRM YOUR TIME)

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Friday, December 13

  • 1pm - Ferran Meet with Paula Review Plan

  • 2pm - Event Works (Tent Install)

  • 2pm - 5pm Ferran Services (Self Installed Items) Tents/Tables/Bars/Coolers/Ice/Alcohol/Garbage Cans

  • 3pm and 4pm - United Site Services​

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​Saturday, December 14

  • 8am 

    • PopNoggins 

  • 11am - 2pm 

    • Ferran Services (Self Installed Items) Tents/Tables/Bars/Coolers/Ice/Alcohol/Garbage Cans

  • 12pm

    • Posh Able Events Team (321 946 6565)

    • Orlando Fun Bounce

    • Corn Hole (Ferran)

    • Ferran Electrical Load In (Kyle and Shawn)

  • ​1pm

    • Event Works (non tent item placements)​ 

    • Ferran Bars and Mixers, Cups, Ice, Alcohol

    • Roaming Hunger - Food Truck 1 and 2 

    • Rock Star Mobile Ax​ (407-326-8429) 

    • TLF Entertainment (Jason 407.415.5803)

    • BTTR Video and Photo (Kasia 407-600-2399)

    • BINGO Rez Events (727-518-4394)

  • ​2pm

    • Roaming Hunger - Food Truck 1 and 2

    • Vehicles are moved from the event area and parked in designated lot. 

    • Shuttle Jet USA (antonio@jetsetusa.com)

    • My Bar Service (407-757-7583 One Bar Manager 2pm - 9pm)

    • Shuttle Service 

  • 3pm​

    • Park South Photography​​

    • Artistic Talent Group

    • BINGO

    • Security

    • My Bar Service (Two Bar Tenders 3pm - 8pm)

  • 4pm - 8pm

    • ​OPEN TO GUESTS
    • Drop Sweets in Tent

  • 4:45 - Sweets Contest Judging and Prize Announcement

  • 5pm - 6pm - Orlando City Kingston 

  • 6pm - 7pm - UCF Knightro

  • 6:30pm Bryan pull prize winners and get prizes to the DJ Tent​

  • 7:00pm DJ Announce Prize Winners

  • 8pm - 10pm​

    • Strike 

    • Items approved for Monday Pick UP: United Site Services  (Sunday pick up Event Works)

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Production Schedule

Safety and Security

This event has been designed with the safety and security of event attendees and vendors as a top priority. 

Lighting Plan

Our event is 4pm to 8pm, the sun sets at 5:30 that day. Ferran (see image at top of page) has installed festive lighting on the building and there are several permanent light poles on property. In addition:

  • Event Works - Lights in Tents and Market Lights for Food Truck Alley 

  • PopNoggins - Up lights in the Arcade Hall

  • PopNoggins - 3 Orb Crystal Lights Draw on Diagram

  • Rock Star AX Throwing - Lighting their Booths

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