The 42nd Annual AIIMSONIANS of America
Convention - Orlando, Florida
July 31 - August 3, 2025
Welcome to the AOA 2025 - Partnership Portal
Thank you to everyone, (over 100 individuals) who are working behind the scenes and coming together to make The 42nd Annual AIIMSONIANS of America (AOA) Convention a huge success for our attendees. The Partnership Portal is resource page for AOA Contracted Event Vendors (who are providing services at the event), Honored Exhibitors, Sponsors and Speakers (who are activating at the event) and AOA Staff and Volunteers (who will be supporting the event). Click your respective "easy button" below to unlock all the details.
AOA 2025 - Production Schedule
July 31, 2025
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3pm Palms Ballroom and II - Load In: Event Vendors
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3pm - Lobby - Attendee Registration: Jacob
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5pm -Palms Ballroom I - Load In: Exhibitors
August 1, 2025
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6am - Load In ALL ACCESS - Florida Ballroom I and II, BOCA V, VI, VII, VIII
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6am Palms I - Load In: Exhibitors
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7am - 8am - Palms Ballroom 1 (Breakfast)
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7am - 4pm - Palms Ballroom I - Exhibition Hall Open
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7am - 12am - OPEN: BOCA V, VI, VII, VIII
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8am- 3pm - Palms Ballroom II - CME - View CME Schedule
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12pm - 1pm - Palms Ballroom 1 (Lunch)
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3pm - Boca Patio - Load In: Friday Night Fiesta Venue and Vendors
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7pm - 11pm - Friday Night Fiesta (Paid Attendees & Invited Guests Only)
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12am - Strike - Fiesta Event Vendors
August 2, 2025
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7am - 8am - Palms Ballroom 1 (Breakfast)
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7am - 4pm - Palms Ballroom I - Exhibition Hall Open
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7am - 3am - BOCA V, VI, VII, VIII
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8am- 3pm Palms II CME - Exact Schedule Coming Soon
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12pm - 1pm - Palms Ballroom 1 (Lunch)
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4pm - Palms Ballroom I - Load In: Event Vendors
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4pm - Strike - Events & Sponsors
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5pm - Stage Program Rehearsal (TBD on exact time)
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7pm - 11pm - Palms Ballroom I - Gala (Members and Invited Guests Only)
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12am - Strike - Gala Event Vendors
August 3, 2025
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8am - TBD Time - Lobby Boxed Brunch for Attendees
About the Venue
Getting There: Caribe Royale Resort is located at 8101 World Center Drive -- Orlando, Florida 32821 (407) 238-8000 -- The Convention Center is located behind the hotel. Look for "Convention Center Parking".
Entrance: Self Parking. Take a Ticket. We will Validate. DO NOT ENTER THROUGH HOTEL. See map for Convention Center (behind the hotel) and for closest parking to your entrance. Once you enter follows signs to your designated Ballroom.
WIFI: There is no contracted WIFI for this event. If you are staying at the hotel as quest, they will give you a pass. Or you can Purchase a WIFI Day Pass from the venue.
Shipping and Receiving: Reminder that AOA is not coordinating shipping and receiving. To coordinate, here the information for FEDEX office located and venue. To note their hours of operation are typically business hours so for a weekend event, plan accordingly.
Virtual Tour: Tour the Space
Lodging: No coordinated lodging for this event Here is the number to the hotel mention "AOA" for a discount (407) 238-8000
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Event Vendors
Welcome Event Vendors - thank you providing an important product or service in support of a this wonderful experience.
Schedule: View schedule for access and activation times.
Arrival and Parking: About the venue
Attendees: View Schedule of Events
Lodging and Access: About the venue
Invoice: Submit invoice for final payment 14 days prior to the event, no checks at event.
COI: Venue requires COI by 7/10. View Requirements
Ballroom: View Event Diagram - for assigned space
Attire: Business professional attire
Electric: Confirm your electrical requirements.
Loading Dock: Access is available -- request your load in time at least 3 days prior to the event. Email us.
Vendor Green Room: TBD
Vendor Meals: TBD
Sponsors and Exhibitors
Invoice: Final payments are due 7/10/25. Or request an extension to hold space.
Schedule: View schedule for access and activation times.
Arrival and Parking: About the venue
Sponsor Benefits: All sponsors receive access to both breakfast and lunch. Check out the Sponsor Portal for a reminder on all your benefits.
Special Access: If your level includes access to the Friday Night or Saturday Night events, the names you registered with will be on the guest list. If you want to change or confirm your names - email us.
Load In: Early access is 7/31 between 5pm and 7pm. Then on 8/1 the room is open at 6am to receive attendees at 7am. You may leave your items overnight. Strike is complete on by 5pm on 8/2. With just your table to set up, we suggest entering through the main lobby. Bellman available. The loading dock is an option, if needed but only with advanced scheduling.
Exhibition Space: Exhibitions are located in Palms Ballroom I. Exhibitors are provided a six-foot table, with linen, no electric. Table placements, located around the perimeter of the room , are not pre assigned, you may select your table placement upon arrival.
Logos: Deadline to submit logos for signage is July 15 and July for Digital. Email in JPG or PNG.
Name Tags: Please WEAR YOUR company BRANDED name tag so attendees cane easily identify you. Your conference badge won't have your name on it.
Dowload Your Docs:
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CME Agenda
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Attendee List - Available Upon Receipt of Payment
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Pep Rally
We are hosting a 30 minute (zoom) pep rally to answer any questions and to see your smiling faces in advance of the event. Not mandatory...but if you can hop on...we'll be there.
Join Zoom Meeting
https://us02web.zoom.us/j/89772581378?pwd=Yh8JafLT1S4BeQyQIaC09nhgCTpTox.1
Meeting ID: 897 7258 1378
Passcode: 673592
Ballroom: Palms I
About the Convention
The 42nd Annual AIIMSONIANS of America (AOA) Convention will bring together over 250 distinguished physician members from July 31–August 3, 2025, at the Caribe Royale Resort in Orlando, Florida. Celebrating 42 years as one of the most respected Indian-American medical alumni organizations in the United States, AOA members gather to advance their mission of promoting medical education, professional development, and cultural connection. This dynamic event blends medical, social, and cultural programming, offering a unique opportunity for meaningful engagement among leaders in the healthcare community.